Our Design Process

Initial Consultation
     Letter of Intent & Retainer
     Gathering Information

Appointments are set-up upon contact from a prospective client, where we discuss:

• the objectives and expectations of the client
• the scope of the project
• a timeline
• budget

During this initial consult, the designer will clarify any questions pertaining to their role within the design phases and our fee structure. This meeting averages about an hour, and is at no cost to you.

Following this meeting, Spatial Solutions will submit a letter of intent, which will briefly describe:

• the project
• client expectations
• specific services
• fees to be charged

A design retainer is required and credited toward monthly fee billings.

Upon receiving the signed letter and retainer, an appointment will be scheduled to address details and specifics, including:

• space allocations
• design considerations
• functional requirements
• aesthetic
• furniture and furnishing needs

If existing conditions plans are unavailable in CAD format, the Spatial Solutions team will provide a proposal to confirm measurements and produce a CAD floor plan, etc. 

Design Phase
Presentation & ​Revisions​

After the initial inventory of the information for the project, we are able to begin our design process, which includes:

• drafting plans
• evaluation of space requirements
• determination of client needs
• layout furnishings and furniture
• selecting lighting, floor, and wall coverings, etc.

The size and scope of the project determine if additional meetings are to be scheduled between the client and contractor(s). The final presentation to the client will include:

• ​plans, which include drawings and sketches;
• quotes on pricing;
• presentation board with photos of all details, including:
  • lighting
  • equipment
  • furniture and furnishings (including manufacturer's name, stock numbers, and wholesale cost)
  • specifications for non-furnishing materials and costs

Our presentation will clearly communicate our design to our client and assist in visualizing our design proposal. After the presentation, any revision requested are considered and executed.  Documents are revised and the project is ready to move forward into the next step in the process.

Purchase of Merchandise
     Furniture & Finishes

Spatial Solutions will manage the purchase of furniture and furnishings, unless discussed otherwise with the client. The furnishings and furniture will be ordered, following the signing of proposals and collection of the any required deposits. 

There is a 15% management fee on all materials and merchandise ordered by Spatial Solutions. This fee includes the oversight of tracking orders, correspondences and acknowledgements, and estimated ship dates and delivery.

Regarding project installation, Spatial Solutions ensures wallcoverings, flooring, and window treatment installations, furniture, etc. will be coordinated with on-site contractors. 

All invoices will be sent to the client immediately after they are received from any manufacturers, with the added management fee and applicable sales tax. All hourly time-logs for designing and project management are included with invoices. All invoices are due upon receipt.

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